Duties and Responsibilities of Sampling Department in Garment Industry

Sampling Department in Garment Factory:

Sampling department plays a significant role to achieve a garment export order for the factory. It is the main section for any garment manufacturing factory. As its importance, this article has presented the various important duties and responsibilities of sample department.

Sampling Department in Apparel Industry

Responsibilities of Sampling Department in Apparel Industry:

Sample department of apparel manufacturing industry has to maintain the below responsibilities:

1. Getting clarifications about style details from the merchandiser,
2. Checking pattern’s work-ability,
3. Preparation of different samples and getting the buyer’s approval,
4. Informing quality related problems, encountered during preparing samples to QC,
5. Minimizing operations and consumption.

All the above responsibilities have explained in the following:

1. Getting clarifications about style details from the merchandiser:

It is the first task of any kinds of garment sample department. Here, the responsible person has to know about the details of sample from the garment merchandiser. In this stage, apparel merchandiser explains various important matters related with sample garment to the sample department personnel such as style, size, color, fabrication, washing, embroidery etc.

2. Checking pattern’s work-ability:

After receiving all the information’s of sample garment, here sample department personnel has to cut the pattern paper according to the buyers instruction which he received from the apparelmerchandiser.

3. Preparation of different samples and getting the buyer’s approval:

Fabric has to cut here according to the definite pattern and sewing the garments by maintainingbuyer’s instruction. Others instruction also maintained here such as wash, embroidery, print etc. Finally it’s sent to the buyer for approval. In this way, various types of samples such as proto sample, fit sample, photo shoot sample, salesman sample, size set sample, top sample, shipment sample etc. are made here.

4. Informing quality related problems, encountered during preparing samples to QC:

It is one of the most important tasks of any sampling department. If found any problems during making the sample then it should be informed to the quality controller (QC) instantly. After that, quality controller will take necessary steps to solve those problems.

5. Minimizing operations and consumption:

Sampling department has to maintain other tasks of minimizing operations and fabric consumptionwhich will be maintained during garment production.

Responsibilities of a Garment Merchandiser in Apparel Industry

Garment Merchandiser:

Garment merchandiser is like a bridge between the buyer and industry. He has to look after every job like buying the raw materials which is required to finish the product, making the garment, finishing the garment, preparing documentation and finally shipping. Actually, he is the main responsible person to make the product in timely. As its importance, this article has presented a vast discussion on the roles and responsibilities of a merchandiser.

Garment merchandiser works in apparel industry

Duties of Merchandiser in Readymade Garment Industry:

An apparel merchandiser should follow the below responsibilities:

1. Internal & external communication,
2. Sampling,
3. Preparing internal order sheets,
4. Accessories & trims in-housing,
5. Preparing purchase orders,
6. Getting approvals on lab dips,
7. Advising and assisting production and quality department,
8. Taking responsibility for inspections,
9. Giving shipping instructions and following shipment.

All the above responsibilities of a garment merchandiser have explained in the following:

1. Internal & external communication:

A merchandiser has to communicate not only with the buyers but also with the others such as suppliers, nominated factory owners, fabric manufacturers etc.

2. Sampling:

It is one of the most important task for all the apparel merchandisers. Here, sample have to developed according to buyers instruction. Different types of sample should be developed here such as proto sample, fit sample, fit sample, photo shoot sample, sales man sample, size set sample etc.

3. Preparing internal order sheets:

An apparel merchandiser has to prepare various types of internal order sheets such as costing sheet, booking sheet etc.

4. Accessories & trims in-housing:

After confirmation of a garment export order, a garment merchandiser has to book and in-house all kinds of trimmings and accessories according to buyer’s instruction.

5. Preparing purchase orders:

Different types of purchase orders should be prepared here by the garments merchandiser such asfabric, sewing thread, trimmings and accessories etc.

6. Getting approvals on lab dips:

It is the other important task of an apparel merchandiser. At first, lab dip should be done by maintaining buyer’s recommendation and submitted by the merchandiser to the buyer for its approval. If it’s ok then buyer approved it for running garment production.

7. Advising and assisting production and quality department:

A garment merchandiser must have to make good relationship with the garment production and qualitydepartment for smooth and fault free production. This also creates a great impact on shipping the product timely.

8. Taking responsibility for inspections:

Inspection should be done before shipping the product to the buyer. Here, merchandiser plays a significant role to inspect the product by using strong quality department or third party quality inspector.

9. Giving shipping instructions and following shipment:

It is the last and final tasks of an apparel merchandiser. Here, garment merchandiser advises various instructions to the commercial department about shipment of a garment export order. By maintaining those instructions, commercial department will ship the products to the buyer.